How To Join:
SVTmustangelite Car Club (SVTCC) meets every 2nd Sunday of the month at the Casa Ford Showroom, 5815 Montana Ave, at 10:00 am. If you are interested in joining us, please download and complete an official membership form and bring it to our next meeting. You can mingle with members, participate with other guests, and get a better idea of what we are about. If you like what you see, you can pay your $25.00 yearly membership dues and you'll be welcomed as our latest official member in good standing. It's as easy as that. As a paid member of SVTCC you'll receive a whole host exclusive benefits, as listed below:
Why You Should Join SVTCC:
As a paid member of SVTCC you will have exclusive access to the following benefits, services and premiums: Download Membership Form
An individual @svtmustangelite email address.
Access to the SVTmustangelite "Members Only" page, through a members-only account and password.
Exclusive SVT research documents, production specifications and more.
Complete membership roster and contact information.
Members-only news, announcements and blog.
Access and participation in events sponsored by Casa Ford, our official corporate sponsor.
Access to exclusive apparel and accessories sporting the official SVTCC Logo.
Special rates, promotions, and accommodations through SVTCC's affiliation with Hilton Inn Express.
SVTCC By-Laws - The Rules We Operate By:
Our organization strives to be progressive, professional and legally recognized. We are now a legally recognized non-profit corporation in the State of Texas, SVTMustangElite, Inc., and have applied to the IRS for tax-exempt status as a 501c(7) organization. Hence, we have established by-laws that support and promote this status, and facilitate the smooth, fair and reasonable operation of the club. All members in good standing of SVTCC agree to be bound by these by-laws, as follows:
Established 31 March 2014
Article 1 - Purpose
This club is organized for the purpose of preserving displaying and enjoying the classic and late model Ford Mustang automobile in El Paso, Texas and surrounding areas. The organization shall generate, preserve and enhance a sense of community and fellowship through the experience, creation and sponsorship of events, activities and services to facilitate interaction, involvement, community pride, responsibility and the sharing of ideas, common interest and resources. This organization will pursue recognition as a 501 (c) (7) nonprofit organization.
Article 2 - Membership
2.1 - Membership in the SVTMustangElite, Inc. (“SVTCC”) shall be available to any person interested in promoting the purpose of this club and is current in payment of dues (one dues payment will constitute payment for an entire household), agrees to abide by the by-laws and guidelines of the club, and conducts themselves in a manner that reflects positively upon SVTCC. Membership in the club shall be open to owners of Mustangs and persons interested in preserving the Mustang mystique, with a unique focus on specialty vehicles such as Shelby GTs, Boss 302s, Roush builds and other special edition Ford vehicles.
2.2 - Active duty military currently serving honorably in the United States Armed Forces may join SVTCC and receive the full benefits of SVTCC membership at no cost to them. Active duty military must complete an SVTCC membership application form and indicate active duty status on that form at the time of application. Active duty members who are accepted for membership will remain exempt from SVTCC dues as long as they are serving honorably in the United States Armed Forces. Active duty military members are subject to annual membership renewal per Article 2.4.
2.3 - Members may run for elected board positions once they have been an active member in good standing for one (1) year. A Member may be appointed to a vacant position by the Board of Directors after being an active member in good standing for six (6) months.
2.4 - Membership in SVTCC is good for one year and is
renewable annually upon the members join date and
payment of club dues. Memberships
include a members spouse and children under 18 years of
2.5 - The Treasurer shall suspend membership for non-payment of dues two (2) months after a member’s yearly membership anniversary date. Upon suspension the member will not be entitled to any benefits of the club, and will lose tenure to run for board positions. Members suspended for nonpayment of dues must make application for new membership.
2.6 - Any member may resign upon written notification to the Secretary and such resignation shall be effective upon receipt by said Secretary provided indebtedness to the club is paid in full. Proration of membership dues is not permitted.
2.7 - The Board of Directors will have summary authority, confirmed by a majority vote of a quorum of members in good standing at any meeting, to suspend, expel or terminate the membership of any member for conduct which violates any local law, or in the Board’s opinion, disturbs the order, dignity, business or harmony or impairs the good name, popularity, good will, or prosperity of the organization, or which is likely to engender conduct in violation of these by-laws and the rules and regulations of the club. The proceedings of the Board of Directors in such matters shall be final and conclusive.
Article 3 - Meetings of the Members
3.1 - Meetings of the SVTCC membership shall be held on the second Sunday of each month at 10:00 AM, at the Casa Ford Showroom, 5815 Montana Ave, El Paso, TX, 79925. The Board of Directors may select an alternative time, place and date for the meeting. Meeting notices for regular, annual and special meetings shall be posted on the SVTCC website at least ten (10) days prior. Each member in good standing will be entitled to one vote at any regular or special membership meeting.
3.2 - An annual meeting of the membership of SVTCC shall be held during the month of October of each calendar year for the purpose of electing executive officers, directors, and for the transaction of any other business authorized by the Board and membership. Each member is entitled to one vote in person or by specific single proxy ballot, and shall have one vote in his/her name for this purpose. All voting members must be in good standing and be current in SVTCC dues to cast votes in elections. This meeting shall be held at such time, place and date as the Board of Directors shall select.
3.3 - At regular meetings of the club, ten (10) members in good standing or twenty-five percent (25%) of total members in good standing, whichever is larger, shall constitute a quorum entitled to conduct legal business of the club. Each member in good standing will be entitled to one vote at any regular meeting. Proxy voting shall not be allowed at regular meetings.
3.4 - Special meetings of the membership may be called
by a majority of the Board of Directors.
meeting of the membership may be held at such time,
place and date as the Board of Directors designate.
Article 4 - Dues
4.1 - Annual Dues shall be determined by the Board of Directors. The amount of annual dues shall only be set once per calendar year. The current annual dues are set at $25.00 per year. Active duty military members are exempt from membership dues requirements, as long as they continue to serve honorably in the United States Armed Forces.
4.2 - Dues shall be paid immediately upon acceptance of an active membership application and within thirty (30) days from the yearly anniversary date of an active membership. Memberships will lapse for non-payment of dues at the end of sixty (60) days after that yearly anniversary date. The Board of Directors may establish a uniform yearly due date for active membership dues to minimize administrative tracking, by a majority vote of that Board.
Article 5 - Quorum
At all meetings of the members, ten (10) members in good standing or twenty-five percent (25%) of total members in good standing, whichever is larger, shall constitute a quorum entitled to conduct legal business of the club.
Article 6 - Organization and Board of Directors
6.1 - The affairs of SVTCC shall be managed by a Board of Directors, elected by club members in good standing.
6.2 - The board will consist of four (4) Officers and one (1) Director whom all shall be elected by the club membership. The size of the board may be changed by a majority vote of the board members however such changes shall only take affect after approval of a quorum of voting members in good standing. Any change in the number of directors will be implemented at the next general election.
6.3 - All board members shall be current members of SVTCC in good standing, and shall have been so for at least one year prior to their election.
6.4 - A vacancy of any Board member, for any reason, shall be filled by a majority vote of the remaining Board members at an official Board meeting. Board members thus appointed will hold office only for the unexpired term of the Board member replaced.
6.5 - No reduction of the authorized number of Board members will result in removal of any board member prior to the expiration of his/her term of office.
6.6 - Elections will be held annually at the October meeting of the general membership. Any member who has been in good standing for one year, and is current on their membership dues, is eligible to run for a Board position or be nominated for a Board position by another member in good standing.
6.7 - All SVTCC members present, in good standing, and current in SVTCC dues, may cast a vote in elections. A specific proxy ballot will be available to club members in good standing and may be used to vote in absentia. This proxy can be mailed or emailed to the Secretary or must be brought to the meeting in October by another member in good standing.
Article 7 - Officers
7.1 - The officers of the club shall be elected by the membership. To qualify for an officers’ position, one must be a member of SVTCC for at least one (1) year, in good standing. The Executive Board positions will consist of the following positions: President, Vice President, Secretary, Treasurer, Sponsor Representative and Directors.
7.2 – President - The President shall be the principal executive officer of the organization and shall, subject to oversight of the Board of Directors, have general supervision, direction and control of the business and affairs of the organization. The President shall preside at all meetings of the members and of the Board of Directors. The President shall sign all contracts and other instruments in writing, provided that all such contracts and instruments in writing must first be approved by the Board of Directors. The President shall also participate in all club sponsored events.
7.3 - Vice President - The Vice President shall perform all the duties of the President in the Presidents’ absence, and when so acting shall have all powers and restrictions of the President as set forth in section 7.2. The Vice President shall perform such other duties as from time to time may be prescribed by the Board of Directors, and shall attend all club meetings and board meetings. The Vice President shall also participate in all club sponsored events.
7.4 – Secretary - The Secretary shall attend all meetings of the membership and Board of Directors, record the minutes of all meetings, give notice of all meetings of members, and keep the proceedings of the organization in safe custody. The Secretary shall have control of valuable records, papers and books of the club and shall be at all times subject to the oversight of the Board of Directors. The Secretary will certify and file amendments and revisions of the by-laws with the official copy kept in the principle office as specified by applicable law. In the absence of the Secretary from any meeting of the members or Board of Directors, the presiding officer shall appoint a Secretary pro-tempore to temporarily perform duties of the Secretary. The Secretary shall compile copies of the minutes of all previous meetings filed in such a way as to be available for reference during meetings and at other times. The Secretary will also participate at all club sponsored events.
7.5 – Treasurer - The Treasurer shall keep a correct accounting of the clubs business transactions. The Treasurer shall maintain a current register of members. The Treasurer shall deposit all monies and other assets in an approved depository as may be designated by the Board of Directors and shall render to the President and Board of Directors an accounting of the corporations’ assets and liabilities when they request such information. The information shall include a copy of a financial report at every meeting. No obligation, debt, or other liabilities shall be incurred by the Treasurer without specific approval of the Board of Directors. The Treasurer shall also participate at all club sponsored events.
7.6 - Sponsor Representative - The Sponsor Representative shall serve as liaison between SVTCC’s Corporate Sponsor, Casa Ford of El Paso Texas, and the Board of Directors and membership of SVTCC. The Sponsor Representative will coordinate and communicate with the Corporate Sponsor on behalf of SVTCC and broker business transactions with the Corporate Sponsor subject to the approval and oversight of the Board. The Sponsor Representative shall ensure that the purpose, conduct, activities and appearances of SVTCC remain within the reasonable expectation of the Corporate Sponsor. The Sponsor Representative shall also participate at all club sponsored events. This position will have board voting rights.
7.7 – Directors – Directors shall be appointed by the Executive Board to serve as trustees of SVTMustangElite, Inc. Directors are responsible for overseeing the affairs of the Corporation, while officers attend to the day-to-day operation of the SVTCC. Directors shall perform such other duties as from time to time may be prescribed by the Executive Board, and shall attend all board meetings, club meetings and club sponsored events. Director positions shall have board voting rights.
7.8 - No elected officer can be removed from office without a recommendation or charges for removal first being presented in writing to a Board member. At a special meeting, as described in Article 3.4, a vote of twenty-five percent (25%) of voting members in good standing, excluding the officer charged, will constitute the decision on whether the charges do or do not have merit. If merit is found, the action to remove the officer will become effective immediately. Any officer may resign at any time by giving the board written notice of their intention and effective date. The acceptance of such resignation will not be necessary to make it effective.
7.9 - A vacancy of any Board member, for any reason, will be filled by a majority vote of the remaining Board members at a Board meeting. Board members thus appointed will hold office only for the unexpired term of the Board member replaced.
7.10 - Officers terms shall be two (2) years and will be staggered to expire on succeeding years. The office of President and Secretary shall expire in the same year, the office of Vice President and Treasure shall expire the preceding year. The Corporate Sponsor and Director positions will expire annually. There is no limit to the number of terms an officer can serve.
8 - Other Representatives
The Board of Directors, by majority vote, may appoint such other representatives, assistants and agents as it shall deem necessary, which shall perform such duties as the board determines. Two or more offices may be held by the same person, except that no person shall hold two elective offices. These positions hold no board voting rights. Any representative, assistant and agent appointed by the board may be removed by the board by majority vote.
9 - Board of Director Meetings
9.1 - The Board of Directors must hold at least four (4) regular meetings during each calendar year, scheduled at locations, dates and times to be determined by the Board. These meetings may be held via electronic telecommunications, subject to all assembly and voting requirements herein. Each board member must be provided with a notice of meetings containing the date, time, place of meeting and agenda at least three (3) days prior to the date of the meeting. Such notice may be in the form of an email or other electronic communication. Notice can be waived if the board member signs a waiver of such notice or responds positively by electronic means. The Secretary will enter the results of such meetings into the minutes of the club.
9.2 - Special meetings of the Board of Directors may be called at any time by the President of the Board or by any three (3) board members. At least twenty four (24) hour written notice of the meeting must be provided to each board member. The Secretary will enter the results of such meetings into the minutes of the club.
9.3 - At all meetings of the Board of Directors, a majority of the directors then in office, shall be necessary and sufficient to constitute a quorum for the transaction of Board business.
9.4 - Board members must notify the President as soon as practical if unable to attend a Board meeting. If a Board member fails to attend two (2) consecutive regular Board meetings without reasonable justification and timely notification to the Board, this shall constitute a charge for removal under article 7.8 .
9.5 - Board members shall not receive any compensation,
fee, or salary for their services as Board members.
A board member
may be reimbursed for expenses incurred and paid on
behalf of the club. Such
expenses must be approved in advance by the Board, must
be documented in writing with receipts or other
permanent records of receipt, and may not exceed two
hundred and fifty dollars ($250.00) without prior
special Board approval.
10 - Compensation
No part of the net earnings and assets of the organization shall accrue to the benefit of, or be distributable to, its members, trustees, officers, representatives or other private persons associated with SVTCC except that the corporation shall be authorized and empowered to pay reasonable compensation for professional services rendered.
11 - Contracts
The Board of Directors may authorize any officer or officers, agent or agents of the club, in addition to the representative so authorized by these by-laws, to enter into any contract or execute and deliver any instrument in the name of or on behalf of the club, and such authority may be general or confined by specific instances. The Board of Directors alone, by majority vote, shall authorize the payment of bills or incurring of any indebtedness, present or future, of an amount in excess of two hundred and fifty dollars ($250.00), and in no case will such authority be granted until presented to and passed by the Board of Directors. Any member not complying with this requirement shall be personally liable for any such expense incurred.
12 - Checks and Drafts
All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the club, shall be signed by such officer or officers, agent or agents of the club and in such a manner as shall from time to time be determined by resolution of the board. In the absence of such determination by the board, such instruments shall be signed by the Treasurer.
13 - Personal Liability
Members of the club, the Board of Directors, and its appointees, present or future, will not be held personally liable for any claim, damage, or debt against the club. SVTCC members shall maintain current and proper registration, vehicle inspection and insurance as required by applicable State and Federal law, on vehicles they drive during official club events. In the event of the dissolution of the club, no member or officer will be entitled to any proceeds from the sale of any asset or funds held for the benefit of the club membership. In compliance with applicable State law, all of the assets upon dissolution shall be distributed to organizations established and operated exclusively for charitable, religious, and educational purposes.
14 - Amendments to By-Laws
The board may propose to adopt, amend, repeal and replace these by-laws. Such changes can only take affect after approval by a quorum of voting members in good standing. Any adoption, amendment, repeal or replacement of any or all of the by-laws shall then be posted on the SVTCC website within thirty (30) days of approval. At least four (4) months must lapse between a meeting at which a proposed repeal or replacement is defeated and a new presentation of the same, or substantially the same, action.
15 - Parliamentary Procedure
The rules contained in the most current edition of “Robert’s Rules of Order” shall govern Board, membership and special club meetings in all cases where they are applicable, and in which they are consistent with these by-laws.
16 - Dissolution
In the event of the dissolution of the club, no member or officer will be entitled to any proceeds from the sale of any asset or funds held for the benefit of the club membership. In compliance with applicable State law, all SVTCC assets, upon dissolution, shall be distributed to organizations established and operated exclusively for charitable, religious, and educational purposes.
17 – Non-DiscriminationSVTCC shall not discriminate with regard to race, color, religion, national origin, ethnicity, gender, age, and sexual preference, pursuant to any official activity of the corporation and its members.